Adding New Products

The Product tab is the first screen in the Inventory module. It provides a form for adding new products to the inventory database under the Product Setup tab or the New Product button. Be sure to select the Save button after entering data in this form.

The new product fields are described below:

Item Type: Select the overarching category of the product such as Food & Beverage (F&B), Product (for pro shop items), Tee Sheet (for green fees or cart fees), or Tournament.

Supplier: Select from a drop-down menu of product suppliers.

Category: Select from a drop-down menu of product categories.

Description: Enter a brief product description.

Catalog Cost: Enter how much the facility pays for the item from the supplier. This value is used in inventory valuation reports to calculate the total value of inventory.

Tax Code: Select from a drop-down menu. Tax codes will vary by region and state. To set up a Tax Code, go to Admin > Reference Tables > Tax > Add a Tax Code. (You will need to exit the Inventory module and re-enter it in order to see a newly added tax code.)

Tax Inclusive Price: When this check box is selected, it will automatically apply the tax code and update the price with the tax included in the field.

Retail Price: Field displays the price the facility charges for the item. Retail price will be automatically calculated.

Track Inventory: Select Yes when it is important to track the supply of inventory. It is typically Yes for physical inventory, such as golf balls and F&B items. Select No for green fees, cart fees and other items in sales that do not have physical inventory.

Cost Detail: Several fields located at the bottom of the screen provide cost details. Average Cost, Units in Stock, and Last Cost, Units in Stock are fields that are calculated based on when you receive the product.